Shannon Medical Center
slide slide slide

Healthy tips for busy people. Get the skinny. Start feeling better.

Inbox Overload

Inbox Overload

by Holly Foreman - January 16, 2017

Are you on email inbox overload?

Email is a very useful tool for communication when used appropriately, but it can also be overwhelming because of the volume of emails received. Whether it is your personal email or your work email, there are ways to manage your inbox more effectively.

For your personal email… unsubscribe, unsubscribe, unsubscribe! Whether it is the daily sales, coupons, or ‘just for you’ emails, I am sure you are getting too many on a daily basis. Just scroll to the bottom and click unsubscribe.

Now for your work email…

If you are like me, you spend plenty of hours in the day sending, receiving, and responding to emails.

Here are some tips and tricks so you can work on the real tasks at hand.

When you can, unsubscribe. Take a look at what newsletters and daily emails you receive. Determine what is meaningful to you and what is just clogging up your inbox.

Keep your unread messages to a minimum. Based on the volume of your emails, decide if you should sort through your emails at least every hour, at least once per day, or at least once per week.

Use subfolders, categories, and/or labels. This will help determine if action is needed, categorize like emails in the same folder, and keep your inbox more organized. Make sure your folders are clear, your filing system is effective, and the subject line is search-friendly.

Implement the two-minute rule. If an action and/or response will take two minutes or less, take care of that email once you open it. This will minimize the rework of filing and taking care of it later. If it will take more time, add it to your to-do list and/or schedule time on your calendar to take action at a later time.

Pick up the phone or walk over to their office to ask the question. Sometimes a phone call or face-to-face conversation is more effective and efficient. In some cases, you might go back and forth multiple times with an email exchange without a clear answer or decision.

These are just a few of the tips I have implemented to better manage my email inbox. Next time you open your inbox and the unread messages are high, take a deep breath.

One email at a time. One action at a time. One response at a time. You can do this!


Leave a comment: